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Deletion of Vendor Consignment Records


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Deletion of Vendor Consignment Records


Steps for Deletion of Consignment Records:
To delete the Consignment Record, use transaction MSK2 or menu-path:

A D V E R T I S E M E N T
Logistics - Materials Management - Material Master - Special Stock - Vendor Consignment - Change and select the data of the record you want to be deleted. 

To start the archiving:
Process, follow the menu path:
Logistics - Materials Management Material - Master - Other - Reorganization - Special Stock Choose to select the records to delete and
Logistics - Materials Management - Material Master - Other - Reorganization - Special Stock - Reorganize to create archive file.

Create Archive File: Consignment Record: Data selection
a) Select Action: Archive and enter a new Variant, for example: Z_CONS_SELE_01, press 'Maintain'
b) On selection screen enter the data range (Vendor, Material, etc.) you want to archive.
c) Select the 'Create Output File' if you want the selected records outputted 
d) Press the green back-arrow and enter the description of this new variantt on the screen which follows.
e) Save the variantt which brings you again to the selection screen. Press green the back arrow again.
f) To start archiving process (batch-job), press the 'Start Date' button and select the time when you want to start this process. Select 'Immediate' for instant processing and press the 'Save' button on the bottom of the 'Start Time' window.
g) Select the 'Spool Parameter' button and save entries. Eventually enter a valid printer to have the result outputted.
h) You are ready now to start the process. Press the 'Start' button and monitor the success with the 'Job Overview' button
You can also go the 'fast path' by using transaction SE38, program MMREO002 for selecting the data to archive. For large data archiving, use the background jobs and run those during off-peak times.  Create Archive File: Consignment Record: 

Archiving process:
a) Select Action: Archive and enter a new Variant, for example: Z_CONS_ARCH_01, press 'Maintain'
b) On selection screen, select the 'Sequential Dataset' if you selected data as described in the Data Selection step, otherwise enter the material number and plant for the deletion of a single record.
c) Select the fields 'Consignment' and 'Special Stock' and Test mode, if you want to try out first.
** This applies for SAP systems prior to release 3.1H: Select also the flag called 'BATCHES'. The SAP program MMREO020 has a bug which can be worked around with this selection. Without selecting 'BATCHES', the archived records cannot be deleted. For systems with applied Hotpackages for 3.1H this workaround is not necessary
d) Press the green back-arrow and enter the description of this new variantt on the screen which follows.
e) Save the variantt which brings you again to the selection screen. Press green back arrow again.
f) To start archiving process (batch-job), press the 'Start Date' button and select the time when you want to start this process. Select 'Immediate' for instant processing and press the 'Save' button on the bottom of the 'Start Time' window.
g) Select the 'Spool Parameter' button and save entries. Eventually enter a valid printer to have the result outputted.
h) You are ready now to start the process. Press the 'Start' button and monitor the success with the 'Job Overview' button
You can also go the 'fast path' by using transaction SE38, program MMREO020 for selecting the data to archive. For large data archiving, use the background jobs and run those during off-peak times.  If you run the program online, you will see a confirmation on the status bar telling 'New Archive file created:....'

Delete Archived Records: Info Record
a) Follow the menu path: Tools - Administration - Administration - Archiving
b) Select the Object Name MM_SPSTOCK for consignment / Special Stock
c) Select the menu button 'Delete'
d) Select the menu button: 'Archive Selection'
e) Click the archive created in previous step
f) Select Start Date for process and Spool Parameters for output
g) Submit selection.
h) Check status by pressing the Job Overview button  

 

Reasons For Archiving Financial Accounting Data


What is financial archiving? Where it is used? Why? Where is it configured in IMG?

There are both technical and legal reasons for archiving Financial Accounting data. 

Archiving: 
1) Reduces storage and runtime problems caused by the constant growth of transaction data.
2) Makes master data easier to manage and to keep up to date.
3) Enables data to be accessed at a later date.

You can archive data no longer required in the online system using certain standard functions.  This data is then stored in archive files and deleted from the online system.  For legal and commercial reasons, it is important that you are able to access archived data files online again, and the reloading function allows you to do this. 

Data must meet certain conditions before it can be archived. Some of these controls are already defined in the system, for instance the fact that you cannot archive documents that contain open items. Certain other controls are user-defined. 
Every archiving function can be accessed from archive management (SARA). 

To reach archive management, choose: 
Tools --> Administration --> Archiving or from the Accounting --> Financial Accounting --> General Ledger, Accounts 
Receivable, Accounts Payable or Banks menus --> Periodic processing  Archiving  <Archiving object> . 

When you access archive management from these menus, the archiving object is defaulted by the system in the field Object name. Otherwise you must enter the name of the archiving object manually. 



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