Microsoft Office Excel is an advanced
computer-based spreadsheet, which is used to store data in columns and
rows which can then be organized and/or processed. Spreadsheet is simply a sheet
that contains many columns and rows.
To get started, follow the guides below:
To start Excel using the Windows Start menu
Click on the Start button, point to Programs, following by
Microsoft Office and click on Microsoft Office Excel 2003. Note: For previous version of Office - Click on the Start button,
point to Programs and click on Microsoft Excel.
Immediately you will see the screen shown below. In the right hand side of
the screen, the Getting Started task pane provides help to you.
If you are not using it at the moment, click on the Close icon to close
The Microsoft Office Excel 2003 screen elements:
By default, Microsoft Excel workbook contains 3 blank worksheets, which are
identified by tabs displaying along the bottom of the screen.
To enter text into a worksheet
Select the cell in which you want to enter the text and then type in the
Text entries are left aligned by default.
To enter numbers into a worksheet
Select the cell in which you want to enter a number and type in the number.
If you want to enter a negative number, type a minus sign in front of it or
enclose it in parentheses (bracket), e.g. –15 or (15).
To indicate decimal places, you type a full stop such as 125.89.
The numbers will be right aligned by default.
To save a workbook
From File menu, click Save.
If it is a new file, the Save As dialog box will appear. If necessary
select a different folder that you may wish to save the file in.
Enter a name in the File name: text box.
Click on the Save button.
To minimize a workbook window
Click on the Minimize button in the top right-hand corner of the
Note: If you minimize the window, the file is not close yet. To re-open
the program, just click on the ‘minimized program icon’ on the window taskbar.
To close a file
From the File menu, click Close.
You will be asked if you wish to save any changes you have made to the file.
Select Yes to save, or No to ignore the changes.
If you are saving a new file, the Save As dialog box will display. In
the File name text box, enter a name and click on the Save button.
To exit Microsoft Excel
From the File menu, click Exit.
If you have saved all the changes made in the active workbook files,
Microsoft Excel will close.
If you have not saved all the changes, the Save confirmation box will
To save the current workbook file before exiting, select Yes.
To exit without saving the file, select No.
To cancel the exit command, select Cancel or press Esc.